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VILLAGE
COUNCIL MEETING
MINUTES
EDELWEISS LODGE
TUESDAY, SEPTEMBER 7, 2010 2:00 P.M.
I. CALL TO ORDER & NOTICE OF MEETING
Mayor King called the meeting to order at
II.
Mayor King, Councilors Bennett, Stagg, Wiard, and
Wittman were present. Staff members
included Bruce Kelly, Vanessa Chisholm and Don Schieber.
III.
APPROVAL OF
THE AGENDA
MOTION: To approve the agenda as submitted.
Motion: Councilor Wittman Second: Councilor Bennett Passed: 4-0
IV. MOTION: APPROVAL OF THE MINUTES OF THE AUGUST 10,
2010 VILLAGE COUNCIL MEETING.
MOTION:
To approve the minutes from the August 10, 2010 Village Council Meeting.
Motion: Councilor Wiard Second: Councilor Stagg Passed: 4-0.
V. FINANCIAL REPORTS
Vanessa Chisholm reported that the annual financial
audit began this morning with Precision Accounting, LLC. The Village has been audited in the past
several weeks with a workers’ comp audit, a Centinel Bank customer audit and
the IRS audit. Although Lodgers’ Tax collections were down, Gross Receipts Tax
collections continued to be up. The Financial Reports were accepted into the
minutes.
VI. COMMITTEE REPORTS
A. Planning and Zoning
Commission
Councilor Wittman reported the P&Z Commission did not meet. The next meeting is scheduled for October 4,
2010 at the Edelweiss Lodge and Spa. The
ICIP will be discussed.
B. Public
Safety Committee
Councilor Bennett reported the Public Safety Committee did not meet.
C. Public
Works Committee
No report.
D.
Parks and
Recreation Committee
Lee Fulmer, Chairman for the Parks and Recreation Committee, gave a detailed account of the activities and projects that are in progress or have been completed around the Village. The JR Nature Trail has new signs. Two bear-proof recycle/trash bins have been purchased, received and placed in Hiker Parking and the Bull of the Woods trailhead. There are now many recreational activities in the base area of the ski resort, such as volleyball, tetherball, disc golf, horseshoes, bolo toss, box hockey and jarheads. The Council appreciates the increased interest of the volunteers of the Parks and Recreation Committee.
E. Lodger’s Tax Advisory Board
No report.
VII.
REGIONAL
Councilor Wiard reported the NMML Annual Conference was a success. There were many positive remarks regarding the opening reception at the Village of Taos Ski Valley. Wiard was elected President of the NMML Board of Directors for the second year in a row. The Council and staff congratulated Wiard.
VIII. MAYOR’S
REPORT
Mayor King congratulated Wiard on the NMML election and thanked the staff for all of their hard work in making the NMML opening reception a success. Mayor King is working with the Forest Service to put up new signs along trails. King led a group of 12 hikers to Wheeler Peak on September 4, 2010. King will lead the full moon hike to Williams Lake on September 22, 2010.
IX.
STAFF REPORTS
Bruce Kelly, Village Administrator, reported on the NMML conference and reception and the Taos Mountain Music Festival. Kelly updated the Council on the progress of the water tank. The contractor, LCI2, has been replaced with Northern Mountain Constructors. There have been some delays but now the work is continuing, with concrete being poured. Staff has been working hard on a new utility rates program.
Don Schieber, Community Development Director, spoke about the Beau Soleil (old Centro del Valle) project. Councilor Wittman asked how many sewer hook-ups that would be and Schieber explained that the property already owns some. Council questioned the work at the old Dobb’s property. Schieber stated it was a deck remodel with the building permit pending – waiting on the engineer’s review and foundation approval. Schieber reported that he can’t get the remaining water customers that are not on sewer to hook up. All the properties could be hooked up to the sewer, but no one wants to. Council may need to discuss this further in the future.
X. OLD BUSINESS
A. Discussion and Approval of New Utility
Rates
Kelly presented the Council, via an interactive Excel spreadsheet, a
water, sewer and trash rate schedule based on Equivalent Residential Units
(EQR’s). The spreadsheet allowed the
Council to change, on the fly, the rate parameters, such as percentage of fixed
vs. usage and amount of “free gallons” per meter to be included. The estimated water, sewer and trash revenue
using this rate schedule would be $650,000.
The approved budget for FY2011 has water and sewer revenues at $615,749
and trash at $23,000.
There was much discussion.
Several councilors questioned the use of “free gallons”. Councilor Wittman felt that the EQR relied too
much on homeowner input. He felt that
square footage should be included in the formula. It was finally decided that more work needed
to be done and staff should present this agenda item at the next council
meeting.
MOTION:
To table
Motion: Councilor Wittman Second: Councilor Bennett Passed:
4-0.
XI.
A.
Discussion: Request for Surcharge Connection Fee
Review – Ilse Mayer
Village staff members reminded Council that at the
FY11 budget workshop and subsequent Council meetings it was requested that
Council review and consider having the remaining customers who still owe
surcharges to pay the outstanding balances within this fiscal year. These
customers have had twenty years to pay off their surcharge outstanding balance
(with no interest charged) at 20% of their water or sewer charge for that
month. One of those customers is Ilse Mayer.
Ms. Mayer addressed the Council requesting relief from the connection
fees and perhaps adjusting her fee.
After some discussion it was determined that Ms. Mayer
must pay the outstanding balance at a fee of $80.00 per month (rather than the
20% of water or sewer charge) until the surcharge is paid off.
MOTION: To adjust the payment schedule for Ilse
Mayer’s Edelweiss Cabin surcharge balance to be $80.00 per month until paid
off.
Motion:
Councilor Stagg Second: Councilor Wittman Passed:
4-0.
B. Discussion
on 2012 – 2016 Infrastructure Capital Improvement Plan (ICIP)
The ICIP deadline is September 30, 2010. Angela Quintana, Capital Outlay Bureau, has
agreed to let the Village submit the ICIP and the accompanying resolution after
the October 5, 2010 council meeting. The
P & Z Commission will review the ICIP at the next meeting on October 4,
2010. P & Z’s input will be given to
the Council for review and final approval at the Council’s public hearing on
October 5, 2010.
C. Consideration to Approve
Resolution 2011-194 a Resolution Concerning the Procedure to Disbar a
Bidder or Offeror from Responding to a Request for Proposal or a Request for
Bids from the Village
Staff requested that the Council consider a resolution that would allow
the Village to not accept a bidder or an offeror when responding to a request
for a proposal or a request for a bid.
MOTION: To approve Resolution 2011-194 a Resolution
Concerning the Procedure to Disbar a Bidder or Offeror from Responding to a
Request for Proposal or a Request for Bids from the Village, as corrected.
Motion: Councilor Stagg Second:
Councilor Bennett Passed: 4-0.
XII.
MISCELLANEOUS
Steve Vigil, Protégé Excavation, spoke to the Village
Council regarding his work in the Village.
He discussed his bid on the tank project. Vigil had previously done work on the Village
roads and would like to be considered for excavation work.
XIII. CLOSED EXECUTIVE SESSION: Pending Litigation.
MOTION: To go into executive session
to discuss pending litigation.
Motion: Councilor Stagg Second: Councilor Wittman Passed: 4-0.
MOTION: To return to open session.
Only pending litigation was
discussed. No decisions or motions were made during
closed executive session.
Motion: Councilor Wittman Second: Councilor Wiard Passed: 4-0
XIII.
ANNOUNCEMENT OF THE DATE, TIME
The next meeting of the Village Council will be held on Tuesday, October 5, 2010, at 2:00 p.m., at the Edelweiss Lodge and Spa Club Room.
XIV. ADJOURNMENT
Motion: To adjourn the meeting.
Motion: Councilor Stagg Second: Councilor Wiard Passed: 4-0.
_____________________________________ ____________________________________
Neal King, Mayor Vanessa
Chisholm, Village Clerk