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VILLAGE
COUNCIL MEETING
MINUTES
EDELWEISS CONDOS
CONFERENCE
TUESDAY, SEPTEMBER 1, 2009 2:00 P.M.
I. CALL TO ORDER & NOTICE OF MEETING
Mayor King called the meeting to order at
II.
Mayor King, Councilors Bennett, Stagg, and Wittman
were present. Councilor Wiard was absent due to a commitment at the New Mexico
Municipal League annual conference where she will be elected President of the
Board of Directors. Staff members included Bruce Kelly and Vanessa Chisholm.
III.
APPROVAL OF
THE AGENDA
Discussion to move Lodgers’ Tax/Chamber of Commerce Report before Financial Reports.
MOTION:
To approve the agenda as amended.
Motion: Councilor Wittman Second: Councilor Bennett Passed: 3-0
IV. APPROVAL
OF THE MINUTES OF THE AUGUST 4, 2009 COUNCIL MEETING.
MOTION:
To approve the minutes from the August 4, 2009 Council Meeting.
Motion: Councilor Wittman Second: Councilor Stagg
Passed: 3-0
VI. E. CHAMBER
OF COMMERCE REPORT
Alyson Hyder, Executive Director of the Taos Ski Valley Chamber of Commerce (TSVCOC), presented a recap of the Taos Mountain Music Festival. Hyder’s report showed that the Festival had both revenues and expenditures higher than expected. Cindy Etchemendy, TSVCOC Board President, stated that the festival was great. Everyone is looking forward to the second annual Taos Mountain Music Festival.
V. FINANCIAL REPORTS
Vanessa Chisholm presented the financial reports. Chisholm explained that in the budget the
beginning balance for Law Enforcement Capital as reported to the DFA was
changed due to expenses for the new vehicle.
The beginning balance is $11.84.
The DFA has sent the letter of approval for the FY2010 budget. The financial reports were accepted into the
minutes.
VI. COMMITTEE REPORTS
A. Planning and Zoning Commission
Councilor Wittman reported the P&Z Commission met on August 31,
2009. The Commission finished the
revised Zoning Ordinance and it will be introduced at the October 6, 2009
Village Council meeting with a public hearing at the November Village Council
meeting. One of the changes to the
ordinance is the addition of an Industrial Zone located near the wastewater
treatment plant. The changes to the ordinance will be posted on the Village
website. The next P&Z meeting is scheduled for October 5, 2009, at 1:00
p.m., at the Edelweiss.
B. Public Safety Committee
No report.
C. Public Works Committee
No report.
D.
Parks and
Recreation Committee
No report.
VII.
REGIONAL
Councilor Wiard is attending the annual NMML Conference in
Albuquerque. Wiard will present a report
at the October meeting.
VIII. MAYOR’S
REPORT
Mayor King stated that activities for this month will be reported under
the staff reports.
IX.
STAFF
REPORTS
Bruce Kelly, Village Administrator, presented Dave Wallace’s Incident
Summary from the August 15, 2009 Music Festival. Kelly reported that the NMFA and the Water
Trust Board have reapproved the awards made in May, 2009 which means that our
project was approved for $2,507,000.06. Kelly
sent a notice of award to LCI2, triggering their bid bond. They should be signing the contract this week
and sending out a notice to proceed.
Staff is hoping to have the PRV’s in the ground and attached this
fall. The construction on the Public
Works replacement building started today.
He explained various steps in this construction. Kelly reported on the Kit Carson line
extension.
A report by Ray Keen, Public Works Director, was handed out. Staff is almost finished with the wall on
Twining Road. The water leak discovered on
upper Twining Road was significant; about 20 gallons per minute or more. Leak investigation on the Beginner Hill
showed no indication that the water surfacing below the Edelweiss Hotel is from
the Village water system. They believe
there may be a leak closer to the Kandahar line, if not on the Kandahar service
line itself. Keen’s report discussed purchasing
a small amount of dust control to test for road stabilization in front of the
Powderhorn Condos.
Don Schieber’s report discussed building projects. As predicted a flurry of building permit
requests have been received now that temperatures have dipped into the
thirties. Most are for stair and deck
replacements but one individual attempted to proceed for a conditional use
without plans, infrastructure agreements, applications, etc. Staff explained that if he can prepare the
necessary documents he would be ready to apply early in the 2010 building
season. The Bavarian Chalets have been
issued final certificates of occupancy and the additional foundation will
proceed with construction in the near future.
New commercial or multifamily residential projects will not happen until
a new water tank is built and sewer related issues are addressed. Ski area master development plans are getting
closer for review and approval. At
present, the only proposed construction project for TSV, Inc. will occur at the
upper end of the Burrough’s property and will be for low density residential
duplex or town homes. The St. Moritz Condos
are waiting on delivery of the steel package, stairs, railings and guards. The owner says he will complete the project
this year.
X. OLD BUSINESS - None
XI.
A.
Public Hearing: Adoption of Ordinance 10-35: An
Amendment to Ordinance 01-35 an Ordinance Relating to Outdoor Entertainment
Administrator Kelly presented changes to the
ordinance. It would now apply to events
that were open to the public and were expected to have 50 or more
participants. This amendment removes
private parties that are NOT open to the public and have less than 50
participants from our consideration.
Mayor King opened the public hearing. No one spoke for or against the changes to
the ordinance. Mayor King closed the
public hearing.
MOTION: To adopt Ordinance
10-35, an Amendment to Ordinance 01-35, an Ordinance Relating to Outdoor
Entertainment.
Motion: Councilor Wittman Second: Councilor Bennett Passed: 3-0.
B. Adoption of Resolution 2010-178, Adopting
a Capital Improvement Plan
Administrator Kelly introduced the resolution adopting a Capital
Improvements Plan. Upon recommendation
of the Planning and Zoning Commission, the submitted ICIP was presented for
consideration and adoption. Discussion
followed.
MOTION: To pass Resolution
2010-178, Adopting the capital Improvement Plan.
Motion: Councilor Stagg Second: Councilor Wittman Passed: 3-0.
C. Purchase of Art Work
Administrator Kelly said there is a great deal of interest in the
photographs put on the walls in the office.
The artist Gus Foster is famous for his photos taken from the top of
Wheeler Peak. These photos are 360
degree views. Foster is willing to sell
the Village a print of his photo which is approximately six feet wide, framed
for a discounted price of $3,000. We
could buy a smaller version that is only poster quality for $20. It would be nice to have the large photo but
there is the cost issue.
Discussion followed with remarks from Council as to the fact it would
be a valuable investment in the long run.
This photo is normally valued at $4,000.
Kelly stated that in her absence, Councilor Wiard was in favor of the
purchase. Councilor Bennett thought it
was too expensive and the money could be better spent elsewhere.
MOTION: To purchase the Gus Foster 360 degree photo of
Wheeler Peak.
Motion: Councilor Wittman Second: Councilor Stagg Passed: 2-1 (Bennett dissenting)
XIII. CLOSED
EXECUTIVE SESSION
MOTION: To close the open
meeting and move to executive session.
Motion: Councilor Bennett Second: Councilor Stagg Passed: 3-0
MOTION: To return to open
session. Only personnel issues were
discussed and no votes were taken in the executive session.
Motion: Councilor Bennett Second: Councilor Wittman Passed: 3-0
XIV. ANNOUNCEMENT
OF THE DATE, TIME AND PLACE OF THE NEXT MEETING OF THE VILLAGE COUNCIL.
The next meeting of the Village Council will be held on Tuesday, October 6, 2009, at 2:00 p.m., at the Edelweiss conference center.
XV. ADJOURNMENT
Motion: To adjourn the meeting.
Motion: Councilor Wittman Second: Councilor Stagg Passed:
3-0.
______________________________________ ____________________________________
Neal King, Mayor
Vanessa Chisholm, Village Clerk