VILLAGE COUNCIL MEETING

MINUTES

EDELWEISS LODGE AND SPA CLUB ROOM

TAOS SKI VALLEY, NEW MEXICO

 

I.        CALL TO ORDER & NOTICE OF MEETING

Mayor King called the meeting to order at 2:00 p.m.  The notice of the meeting was properly posted.

 

II.       ROLL CALL

Mayor King, Councilors Bennett, Stagg, Wiard, and Wittman were present. Staff members present included Mark Fratrick, Vanessa Chisholm, Don Schieber, Ray Keen and Dave Wallace.  Attorney Dennis Romero was also present.

 

III.          APPROVAL OF THE AGENDA

Councilor Wiard requested that item XI.A. be moved to follow Item IV. Approval of the Minutes.

 

MOTION:  To approve the agenda as amended with item XI.A. moved to follow the approval of the minutes.

Motion: Councilor Wiard Second: Councilor Wittman Passed: 4-0.

 

IV.             APPROVAL OF THE MINUTES OF THE AUGUST 9, 2011 VILLAGE COUNCIL MEETING AND THE AUGUST 17, 2011 VILLAGE COUNCIL SPECIAL MEETING

 

MOTION:  To approve the minutes from the August 9, 2011 Village Council Meeting and August 17, 2011 Village Council Special meeting.

Motion:  Councilor Wiard       Second:   Councilor Wittman               Passed:  4-0.

 

XI.             A.  CONSIDERATION TO APPROVE RESOLUTION No. 2012-217, a Resolution Regarding Kraybill Property – Removal of Debris and Repair or Removal of Dilapidated Structure.

 

Property owner Dan Kraybill recently moved to another state and has elected not to clean up his property as requested by the Village.  The Village has given notice to Mr. Kraybill with respect to the accumulated trash, litter and rubbish and to remove said material since the summer of 2010.  There have been several complaints.  In order to facilitate the cleanup the Village may be forced to remove and clean up the property at Mr. Kraybill’s expense.  The property does not conform to Village codes.

 

Attorney Dennis Romero stated that there are statutory steps that must be done.  First the owner must clean up the debris and then bring the structures up to code.

 

A lengthy discussion included whether the property is a bio-hazard and whether there are any environmental issues that need to be addressed.  There was concern that a second party may have been living there at some point. 

 

MOTION:  To approve Resolution No. 2012-217, a resolution regarding Kraybill Property – removal of debris and repair or removal of dilapidated structure.

Motion:  Councilor Wiard                   Second:   Councilor Bennett                      Passed:  4-0

 

V.              FINANCIAL REPORTS

Chisholm discussed the financial reports.  She presented a letter from the State of NM Department of Finance and Administration (DFA), dated August 14, 2011 regarding their approval of the Village of Taos Ski Valley’s Fiscal Year 2011-2012 budget.  The letter states “Budgets approved by the Division are required to be made a part of the minutes of your governing body…”  As Chisholm has reminded the Council in the past, the DFA’s letter also cautioned that “…due to estimated expenditures and transfers exceeding estimated revenue; the General Fund could see financial problems in the future.  Despite your diligent efforts in coming within budget, careful monitoring and aggressive revenue collections is recommended to avoid such problems in future years.”

 

The financial reports were accepted into the minutes.

 

VI.             COMMITTEE REPORTS

A.        Planning and Zoning Commission

Councilor Wittman stated the Commission met this morning, September 6, 2011.  Two items were discussed: the Infrastructure Capital Improvements Plan (ICIP); and discussion and review of changes to Supplementary Regulations in the Village core area.  With a few minor changes, the Commission recommended the ICIP for approval by the Village Council.  The Commission discussed changes to the Supplementary Regulations.  It may take a few meetings to review.  The Commission discussed whether there is a need for a separate ordinance for the Village core area.  They hope to present this to the Council at the November, 2011 meeting.

 

Councilor Wittman said the next meeting is scheduled for Monday, October 3, 2011 at the Edelweiss Lodge and Spa Club Room.

 

B.        Public Safety Committee -

The Public Safety Committee met on August 11, 2011.  The Committee discussed some of the special events that have happened recently.  One concern was the use of Village roads by race participants, kids without driver’s licenses or registered vehicles were using the Village roads and the parking lots after the race. The Committee will ask event sponsors to inform race participants that unlicensed driver’s should not be using Village roads.  The committee discussed the Village’s outdoor entertainment ordinance and the penalties for violations of the ordinance.  They felt that several of the special events had been approved without definite plans for EMS coverage.  The Committee felt that EMS coverage is needed at all events, especially those that are particularly vulnerable to injury.  The Committee has asked that Village Administrator, Mark Fratrick review all special events applications prior to approval. 

 

The next meeting of the Public Safety Committee is to be determined.

 

C.        Public Works Committee - No report.

 

D.                Parks and Recreation Committee -   No report.

 

E.                 Lodgers’ Tax Advisory Board -  No report

 

VII.                 REGIONAL AND STATE REPORTS

Councilor Wiard reported the IGC and the Taos Regional Landfill Board met on August 10, 2011.  The Landfill Board discussed tightening the budget as well as the hours and days of operation of the landfill.  They are considering a seasonal schedule for Saturdays.  Wiard reported on a meeting with a representative from Senator Bingaman’s office regarding the Wilderness Designation.  There are mountain biking concerns and the need for a recreational use corridor.  Wiard attended the new Dispatch Command Center ribbon cutting ceremony.  She also presided over the NMML Annual Conference in Roswell.  It was a good conference with a lot of information.  Future meetings for Councilor Wiard include the NM League of Zoning Officials, NMML Governance Committee, NMML Board meeting, DWI Grant Council, the NMML & NMAC Joint Meeting and the NLC Congress of Cities in Phoenix.  The 2011 Special session of the Legislature begins today, September 6.  The Governor has added many things to this session.  The NMML is watching and is actively involved with the session.

VIII.          MAYOR’S REPORT

Mayor King and Councilor Bennett attended the NMML Annual Conference in Roswell. 

 

IX.                    STAFF REPORTS

Administrator Fratrick gave the Council a monthly briefing report.  Discussion items were:  Core Village infrastructure and Town Site Act, meetings with TSV, Inc. regarding the chlorination station, optic line trenching (Kit Carson Electric’s project), research on what other municipalities are doing for dust control, Lodgers’ tax collection and reporting issues, Ernie Blake Road re-alignment, a temporary Christmas Village located where the Thunderbird Lodge was, initiating a detailed mapping of the Phoenix Springs with the possibility of a Village site specific aerial flight for mapping which may include TSV, Inc.’s participation for the ski area, Terry Sports condemnation, and traffic delays on Phoenix Switchback due to the completion and connection of the new pressure reducing valves to the Village water mains.

 

Fratrick attended the NMML Annual Conference in Roswell.  He said that municipalities need to provide infrastructure for growth.  Discussion also included leveraging funds and future funds.

 

Public Safety Director, Dave Wallace, presented Incident Status Summary reports for the Taos Mountain Music Festival to the Council.  VTSV Law Enforcement had assistance from the Taos Police Department and the NM State Police. There were no fire activities and a few visitors were treated for minor injuries or illnesses at the EMS tent.

 

   X.           OLD BUSINESS - None

 

  XI.        NEW BUSINESS

A.        CONSIDERATION TO APPROVE RESOLUTION No. 2012-218, a Resolution Adopting the 2013-2017 Infrastructure Capital Improvement Plan (ICIP)

 

Planning and Zoning Commissioner, Tom Wittman, presented the draft approved by the Commission.  Terry Sports demolition was moved from Item #2 to Item #6 on the list.  The Council questioned what the cost to the Village will be for Kit Carson Electric’s fiber optic utility trench (answer: unknown at this time).  Wittman explained that Village Core Pedestrian Walkways (Item #16) is waiting on core development.  Councilor Wiard asked about moving the Village Fire Substation.  Councilor Bennett asked about the wastewater collection proposed for Bull of the Woods Road area.  Orval Jones asked about dust control being listing in the ICIP and paving roads.  Discussion continued.

 

MOTION:  To approve Resolution No. 2012-218, A Resolution Adopting the 2013-2017 Infrastructure Capital Improvement Plan (ICIP).

Motion:  Councilor Stagg                    Second:   Councilor Wittman               Passed:  4-0.

 

XII.           MISCELLANEOUS

None

 

XIII.    ANNOUNCEMENT OF THE DATE, TIME AND PLACE OF THE NEXT MEETING OF THE VILLAGE COUNCIL.

The next meeting of the Village Council will be held on Tuesday, October 4, 2011, at 2:00 p.m., at the Edelweiss Lodge and Spa club room.

XIV.    ADJOURNMENT

Motion:  To adjourn the meeting.

Motion:   Councilor Wiard                  Second:   Councilor Wittman               Passed:  4-0.

 

 

 

 

_____________________________________         ____________________________________

Neal King, Mayor                                            Vanessa Chisholm, Village Clerk