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VILLAGE
COUNCIL MEETING
MINUTES
EDELWEISS LODGE
TUESDAY, NOVEMBER 9, 2010 2:00 P.M.
I. CALL TO ORDER & NOTICE OF MEETING
Mayor King called the meeting to order at 2:00 p.m. The notice of the meeting was properly
posted.
II.
Mayor King, Councilors Bennett, Stagg, Wiard, and
Wittman were present. Staff members
included Bruce Kelly and Vanessa Chisholm.
III.
APPROVAL OF
THE AGENDA
MOTION: To approve the agenda as amended.
Councilor Wittman requested that New Business
Item D (Discussion Ice Concert Hall) be moved up to New Business Item A.
Motion: Councilor Wittman Second: Councilor Wiard Passed: 4-0
IV. MOTION: APPROVAL OF THE MINUTES OF THE October 5,
2010 VILLAGE COUNCIL MEETING.
MOTION:
To approve the minutes from the October 5, 2010 Village Council Meeting.
Motion: Councilor Wiard Second: Councilor Wittman Passed: 4-0.
V. FINANCIAL REPORTS
Vanessa Chisholm, Clerk/Treasurer, presented the
Council with monthly financial reports and the Village’s municipal quarterly
report and lodgers’ tax quarterly report (reports required by the NM DFA). The Village’s finances are holding steady
with construction revenues making up for more than half of the GRT collected.
Bruce Kelly, Village Administrator, gave an update on
the IRS audit. The Village complied with
the auditor’s report and sent an $800 payment to the IRS for penalties for W9
and 1099’s not reported. However, the IRS
in Utah disagreed with the auditor’s report and refunded the Village the entire
$800 plus $1.40 in interest.
Chisholm presented the annual financial report (audit), as documented by Precision Accounting auditors, for the fiscal year ending June 30, 2010 to the Council. It is a good report, with no findings. The Council accepted the audit report into the minutes.
The financial reports were accepted into the minutes.
VI. COMMITTEE REPORTS
A. Planning and Zoning
Commission
Councilor Wittman reported the P&Z Commission met on November 8, 2010. The commission discussed the Village Master Plan. They also discussed the project for an Ice Concert Hall to be temporarily built near Chair 4 and the Bavarian. Tim Linhart, owner of Ice Music in the Celestial Sphere, LLC presented his ideas for the project. The next meeting of the P&Z Commission is scheduled for November 8, 2010, at 1:00 PM at the Edelweiss Lodge and Spa Club Room.
B. Public
Safety Committee
No report.
C. Public
Works Committee
No report.
D.
Parks and
Recreation Committee
No report.
E. Lodger’s Tax Advisory Board
No report.
VII.
REGIONAL
Councilor Wiard reported that the IGC (Intergovernmental Council) and
the Taos Regional Landfill Board did not meet in October, but will meet on
Thursday, November 18, 2010. Councilors
Wiard and Bennett and Mayor King attended the Taos News “Honoring Local Heros”
award ceremony held in October. Future
meetings for Councilor Wiard include the NMML and NMAC Joint Executive Board
Meeting in Santa Fe and the NCNMEDD meeting.
Wiard will attend the NLC Congress of Cities meeting in Denver from
November 30, 2010 through December 4, 2010.
Wiard reported that the NMML will not host their annual Christmas Party
this year. Mayor King thanked Councilor
Wiard for serving as the Election Judge on November 2, 2010. King also thanked Holly Burger and Lea Fulmer,
Election Clerks, for their hard work as well.
Councilor Wiard stated 16 people voted early or absentee and 44 people
voted in person on Election Day. Wiard
reported that 20 to 30 names on the Village’s voter roster don’t live here
anymore.
VIII. MAYOR’S
REPORT
Mayor Neal King reported that he is working with the Village staff on a
new water/sewer billing system.
IX.
STAFF REPORTS
Bruce Kelly, Village Administrator, submitted his November 2010 report which included the status of the new water tank. The plan is to fill and chlorinate the tank next week. There will be no more work on the PRV’s this season. Four vaults have been built this summer. Kelly reported that a notice has been published in the newspapers stating the Village will be bidding the Kachina tank, chlorination station, and the lift station in the spring. This will give potential bidders the opportunity to view the sites before the snow falls. Work on the office stairwell continues. Staff has begun preliminary work on the billing system for the new water/sewer rates, attempting to make the system understandable and user friendly. Chisholm has been submitting the paperwork to NMED and NMFA for reimbursement for our expenditures on the water tank and the vaults. Kelly reported on all the good ideas and concerns he learned about at the International Municipal Lawyers Association meeting in New Orleans.
In Dave Wallace’s absence, Councilor Bennett reported that an EMS meeting was held the week prior to this meeting; run reviews were held and the new schedule for EMS volunteers was created.
Councilor Wittman talked about Kit Carson Electric and the installation of fiber optics in the Village, and the cost per mile of the installation.
X. OLD BUSINESS – None.
XI.
A.
Discussion of Ice Concert Hall
Timothy Linhart and his wife, Birgitta, owners of Ice Music in the Celestial Shere, LLC,
presented their plans for a temporary building constructed of ice. It is a concert hall, complete with
instruments made from ice, to be located near the Bavarian on TSV, Inc.
land. The Planning and Zoning Commission
discussed the project at their meeting on November 8, 2010. Don Schieber and Rich Willson approved the
project. Photographs were presented
depicting existing ice concert halls and discussion was held. Vehicles and transportation were discussed. No motions or decisions were necessary.
B.
Consideration to
Approve Resolution 2011-197 a Resolution Authorizing and Approving Financial
Assistance from the New Mexico State Highway and Transportation Department
The Council needs to approve a resolution for State
Highway Department (DOT) funding of roads projects. Once approved, the DOT will be drafting a
contract for the 2011 road project. At
this point, the State has committed to funding in the amount of $37,500 with
the Village contributing 25% of total project costs, or $12,500.00 for a total
project cost of $50,000.00. Money for
the project will be used to widen, grade and retain slopes on various local
roads.
MOTION: To approve Resolution 2011-197, a resolution
authorizing and approving financial assistance from the New Mexico State
Highway and Transportation Department.
Motion: Councilor Stagg Second: Councilor Wittman Passed:
4-0.
C.
Consideration to
Dispose of Obsolete Equipment
The Village has determined that the Public Works Department’s Roediger Belt Press, purchased in 1999, has a current resale value of less than $5,000.00. The press is obsolete for use by the Village and was replaced last year when we purchased the centrifuge. The Town of Taos wants to trade their obsolete Uni-Mog (snowblower) to the Village for the belt press at no additional cost to either party. Therefore, the Village is requesting the Council make the finding to dispose of this item. This is an equal trade with the Town of Taos.
MOTION: To find the 1999 Roediger Belt Press unusable
and obsolete.
Motion: Councilor Wiard Second: Councilor Bennett Passed: 4-0.
D. Discussion of the Village Master Plan.
Discussion was held on the Village Master Plan. The P&Z Commission, at their regularly scheduled meeting, passed Resolution 2011-198, to approve the revisions made to the Village Master Plan. The Council does not need to re-adopt this Plan. No motions or decisions were necessary.
XII.
MISCELLANEOUS
- None
XIII. ANNOUNCEMENT
OF THE DATE, TIME
The next meeting of the Village Council will be held on Tuesday, December 7, 2010, at 2:00 p.m., at the Edelweiss Lodge and Spa Club Room.
XIV. ADJOURNMENT
Motion: To adjourn the meeting.
Motion: Councilor Stagg Second: Councilor Wittman Passed: 4-0.
_____________________________________ ____________________________________
Neal King, Mayor Vanessa
Chisholm, Village Clerk