Return to Village Home page
|  |
VILLAGE
COUNCIL MEETING
MINUTES
EDELWEISS LODGE
TUESDAY, MARCH 8, 2011 2:00 P.M.
I. CALL TO ORDER & NOTICE OF MEETING
Mayor King called the meeting to order at 2:00 p.m. The notice of the meeting was properly
posted.
II.
Mayor King, Councilors Bennett, Stagg, Wiard, and
Wittman were present. Staff members
included Bruce Kelly, Vanessa Chisholm and Don Schieber.
III.
APPROVAL OF
THE AGENDA
MOTION: To approve the agenda as submitted.
Motion: Councilor Wittman Second: Councilor Bennett Passed: 4-0
IV. APPROVAL
OF THE MINUTES OF THE FEBRUARY 1, 2011 REGULAR VILLAGE COUNCIL MEETING.
MOTION:
To approve the minutes from the February 1, 2011 Village Council Meeting.
Motion: Councilor Wiard Second: Councilor Wittman Passed: 4-0.
V. FINANCIAL REPORTS
Vanessa Chisholm presented the financial reports and
said the Village is down $47,000 in GRT and down $30,000 in Lodgers’ Tax. The budget will be tight.
VI. COMMITTEE REPORTS
A. Planning
and Zoning Commission
Councilor Wittman reported the P&Z Commission did not meet in March. The next meeting is scheduled for April 4, 2011 at 1:00 p.m. at the Edelweiss Lodge and Spa Club Room.
B. Public
Safety Committee - No Report
C. Public Works Committee - No report.
D. Parks and Recreation Committee - No report.
E. Lodger’s Tax Advisory Board - No report.
F. Committee Appointment (Parks and Recreation)
The Mayor would like to appointment John Halley as chairperson for the Parks and Recreation Committee.
MOTION: To approve Mayor King’s appointment of John
Halley as chairperson for the Parks and Recreation committee.
Motion: Councilor Wittman Second: Councilor Wiard Passed: 4-0.
VII.
REGIONAL
Councilor Wiard reported that six representatives of the IGC (Intergovernmental Council of the Enchanted Circle) met with the Governor on March 3, 2011. The purpose was to introduce the organization and its purpose. The Taos Regional Landfill Board met on March 1, 2011. Other meetings included the NMML Executive Committee, dinner with Senators Smith, Ingle, and Jennings, the NMML Legislative Reception, and NMML Municipal Day & Board Meeting with the Governor on February 22-23. Councilor Wiard said the Governor was warm, friendly, and personable. She spoke to about 250 people, saying that she would not sign any bill reversing the “Hold Harmless” act if one arrived at her desk. Councilor Wiard explained the financial effects of the “Hold Harmless” act on municipalities. Future meetings include the NLC Congressional Conference in Washington D.C., and the NMML District 2 meeting in Espańola. The 2011 Legislative Session ends on March 19, 2011.
VIII. MAYOR’S
REPORT
Mayor King reported that he is working with the Village staff on the water/sewer new billing system, among other projects.
IX.
STAFF REPORTS
Bruce Kelly, Village Administrator, reported some changes are being made on the Town Site Act survey work and he hopes to get the proposal out by next week. He spoke about the Kachina tank and associated water projects. Depending on the weather, Parker Excavation will be finishing up the tank chlorination and the lines soon. Kelly stated that staff is keeping a close eye on the GRT and water/sewer bills. He spoke about EQR’s, PERA, and the land needed for the chlorination station.
X. OLD BUSINESS
A.
Public
Hearing: LCI2 Disbarment
LCI2 Inc. was granted the bid for the Core Village
water tank project. Problems arose as
the project progressed. Staff would like
Council to consider excluding or shutting out LCI2 from future project
bids. Mayor King opened the Public
Hearing and asked if anyone wished to speak FOR the disbarment of LCI2, Inc. Speaking FOR:
Bruce Kelly, Village Administrator/Attorney, gave a general history of
the project and some background with LCI2, Inc.
Kelly feels that they are not a responsible bidder. Speaking AGAINST: No one spoke against the LCI2
disbarment. Discussion was held.
MOTION: To Disbar LCI2, Inc., for three (3) years.
Motion: Councilor Wittman Second:
Councilor Wiard Passed: 4-0.
XI.
A.
Introduction:
Ordinance 2011-49, Adopting an Ordinance Providing for Proper Disposal
of Solid Waste and a Fee for Solid Waste Disposal.
A policy is needed for the Village to provide quality
solid waste management at an economical price.
This ordinance outlines residential collection requirements and storage
and disposal as well as addressing fire danger, spring and fall cleanup,
special waste disposal, and how the Village will handle violations of the
ordinance. This ordinance will be voted
upon by the Council at the April 5, 2011 meeting after a public hearing.
B.
Discussion and Consideration to Approve a
Standards and Specifications for Water and Sewer Service Line Construction
Policy
The main purpose for proposing this policy is to
determine customer responsibility and Village responsibility for distribution
and collection lines/systems. An example
of the need for this policy is when a customer has a water leak and asks for
forgiveness on the water/sewer bill.
Discussion was held on some general requirements and customer
responsibilities. Council approved the idea
for the policy “Standards and Specifications” for water and sewer service line
construction and told Staff to proceed administratively with the written
policy.
C.
Consideration to
Appoint a Council Member to the Nominating Committee of the Holy Cross Hospital
Board
Holy Cross Hospital is requesting the Village Council
appoint a representative to serve on the 9-member Nominating Committee. The Committee will meet once or twice to
consider names of community minded persons willing to serve on the Hospital
Board. Councilor Bennett has agreed to
be the representative on the Nominating Committee.
MOTION: To approve the appointment of Councilor
Bennett to serve as the Village of Taos Ski Valley’s representative on the Holy
Cross Hospital Nominating Committee.
Motion: Councilor Stagg Second: Councilor Wittman Passed:
4-0.
D.
Consideration to
Approve Resolution 2011-207, a Resolution requesting a Permanent Budget
Adjustment for FY11 Budget.
At the February 1, 2011 Council Meeting, Chisholm
informed the Council that the Village would like to payoff the NM Finance
Authority Loan #TAOS34 grant/loan for the leak detection equipment. The payoff amount is $12,857.39.
MOTION: To approve Resolution 2011-207, a Resolution
requesting a permanent budget adjustment.
Motion: Councilor Stagg Second: Councilor Wiard Passed: 4-0.
E.
Consideration
to Appoint a Committee to Review the Personnel Policy Ordinance #2003-33.
It has been several years since the Village’s
personnel policy has been reviewed.
Staff is asking for a committee to be appointed to begin this review
process. The Committee will consist of
Village staff members: Olaf Mingo, Vanessa Chisholm, Bruce Kelly, and Dave
Wallace. Councilor Wittman agreed to be
a member of this committee.
XII.
MISCELLANEOUS
Bruce Kelly reported on grant money available for the
Town Site Act and a new Wastewater Treatment Plant if we finance through NM
Finance Authority.
XIII. ANNOUNCEMENT
OF THE DATE, TIME
The next meeting of the Village Council will be held on Tuesday, April 5, 2010, at 2:00 p.m., at the Edelweiss Lodge and Spa Club Room. The Village Council budget workshop will be held on Tuesday, April 5, 2011, at 9:00 a.m.
XIV. ADJOURNMENT
Motion: To adjourn the meeting.
Motion: Councilor Wittman Second: Councilor Bennett Passed: 4-0.
_____________________________________ ____________________________________
Neal King, Mayor Vanessa
Chisholm, Village Clerk