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VILLAGE
COUNCIL MEETING
MINUTES
EDELWEISS
LODGE AND SPA CLUB ROOM
TUESDAY, JULY 6, 2010 2:00 P.M.
I. CALL TO ORDER & NOTICE OF MEETING
Mayor King called the meeting to order at 2:05
p.m. The notice of meeting was properly
posted.
II.
Mayor King, Councilors Bennett, Stagg, Wiard and
Wittman were present. Staff members present included Village Administrator
Bruce Kelly, Village Clerk/Treasurer Vanessa Chisholm, Public Works Director
Ray Keen, Public Safety Director Dave Wallace, and Community Development
Director Don Schieber.
III.
APPROVAL OF
THE AGENDA
MOTION: To approve the agenda as
submitted.
Motion: Councilor Wiard Second:
Councilor Wittman
Administrator Kelly added: 1) Letter to Taos Pueblo under Miscellaneous and 2)
Potential Litigation under Closed Executive Session.
MOTION: To approve the agenda as
amended.
Motion: Councilor Wiard Second: Councilor Wittman
Passed: 4-0
IV. APPROVAL
OF THE MINUTES OF THE MAY 4, 2010 RATES WORKSHOP AND THE MAY 4, 2010 COUNCIL
MEETING.
MOTION: To approve the minutes
from the May 4, 2010 Rates Workshop and the May 4, 2010 Village Council
Meeting.
Motion: Councilor Wittman Second: Councilor Bennett
Passed:
4-0.
V. FINANCIAL REPORTS
Vanessa Chisholm submitted a Cash Activity Summary Comparison for all
accounts from year end FY2010 and FY2009, as well as the monthly Cash Activity
Summary report. Chisholm noted that this
was the first month where tax collected on construction did not constitute over
one half of the total GRT collected. The
Financial Reports were accepted into the minutes.
VI. COMMITTEE REPORTS
A. Planning
and Zoning Commission
Councilor Wittman said that the P&Z Commission did not meet. The next meeting is scheduled for August 9, 2010 at 1:00 p.m. at the Edelweiss Lodge & Spa Club Room.
B. Public
Safety Committee
Councilor Bennett reported on the June 21, 2010 meeting held at the Village Offices. Items discussed included the bear situation, spreading information about bears to tourists, and also public safety issues for the 4th of July and for the Fall Music Festival. The next meeting will be scheduled prior to the Music Festival to be held in September.
C. Public Works Committee - No report.
D.
Parks and
Recreation Committee - No report.
E. Lodger’s Tax Advisory Board - No report.
F.
Committee
Appointments
A list of officers and members of the 2010/2011 Parks & Recreation Committee was submitted to the Council for their approval.
MOTION: To authorize the Mayor to approve the members
of the Parks and Recreation Committee as submitted.
Motion: Councilor Wiard Second: Councilor Bennett Passed: 4-0.
VII.
REGIONAL
Councilor Wiard reported on the IGC and Taos Regional Landfill Board meetings. She also reported on the NMML Budget and Bylaws Committees that she chaired. She reported on the NMML Policy Committees meeting in Albuquerque. Future meetings include the NMML Advanced Municipal Officials Leadership Institute, the NMML Resolutions Committee, and the NMML Annual Conference to be held in Taos Ski Valley and Taos. Councilor Wiard is running for re-election for NMML President at the Annual Conference.
VIII. MAYOR’S REPORT
Mayor King reported that he had gone for a hearing test and will be getting hearing aids soon. He said that both he and Councilor Bennett will be attending the NM EMS State Conference in Albuquerque from August 1st through the 6th.
IX. STAFF REPORTS
Dave Wallace reported on the activities and status of the Fire Department, EMS Department, Law Enforcement, and the Music Festival. Ray Keen reported on the sewer system, the culvert on Twining Road, the slash pile, and a wood chipper. Dust control will be addressed by applying a natural material of sap to lower Twining Road and to Ernie Blake Road. The material is a byproduct from natural sap and Keen hopes that it will make a big difference for the roads. Don Schieber reported on several infrastructure projects going on in the Village including the core area water tank and the widening of Porcupine Road at the hairpin curve. The Village is working with individual homeowners on connecting houses to the new underground three-phase power; however the Village cannot at this time require homeowners to connect and this is becoming a burden. Kelly said the month of May was spent mostly on odd jobs for most of the staff and in June they spent much of their time working on infrastructure projects.
X. OLD BUSINESS - None
XI.
A.
Consideration to Pass Resolution 2011-192 a Resolution
Requesting a Permanent Budget Adjustment.
At the end of each fiscal year it is necessary to make budget
adjustments. Some funds may have gone
over budget while others may have gone under.
The total budget remains under budget.
A list of adjustments was submitted to the Council in order to balance
the budget.
MOTION: To approve Resolution 2011-192 a resolution
requesting a permanent Budget Adjustment.
Motion: Councilor Stagg Second: Councilor Wittman Passed: 4-0.
B. Presentation from Retiree Health Care
Board
The New Mexico Retiree Health Care Authority was formed as an
independent statutory agency of the State of New Mexico. It provides medical, dental, vision, and life
insurance to retired public service employees.
The representative from the Health Care Board was unable to attend the
Council meeting, but will make a presentation at a later date.
C.
Contract with the Village of Taos Ski Valley Chamber of Commerce
This is the annual contract with the Chamber of Commerce to provide
advertising and promotional services for the Village. The budgeted amount for FY2011 is
$150,000.00. They will have a separate
account for this money and must submit a quarterly report.
MOTION: To approve
the contract with the Village of Taos Ski Valley Chamber of Commerce
Motion: Councilor Stagg Second: Councilor Wittman Passed: 4-0.
D. Parks and Recreation Committee Request for
Administrator to Write Letter for
Stocking of Fish
The Parks and Recreation Committee proposed writing a letter to the NM
Department of Game and Fish requesting that a study of the Upper Rio Hondo
River be conducted. Hopefully, the study
would determine that stocking fish in the river would be a possibility in the
future.
MOTION: To approve
the writing of a letter by Bruce Kelly to NM Game and Fish requesting
that a study of the fish in the river at Taos Ski Valley be conducted.
Motion: Councilor Stagg Second: Councilor Wiard Passed: 4-0.
E. Proposed Amendment to Village Administrator’s
Contract
Kelly’s current contract allows for 40 hours of comp time per year for
additional hours worked or as additional time away from the job. This contract amendment would allow for 80
hours of comp time per year. Kelly said
he accrues vacation time in the same manner as the rest of the staff.
MOTION: To approve the amendment to the Village
Administrator’s contract.
Motion: Councilor Bennett Second: Councilor Stagg
More discussion followed regarding the difference between comp time and
vacation time.
MOTION:
To table the item until the next meeting.
Motion: Councilor Wittman Second: Councilor Wiard Passed: 4-0.
F. Discussion and Consideration to Use Engine
314 as a State Forestry Resource
Dave Wallace, Director of Public Safety, introduced information on the possibility of revenue from the State. Engine 314, which is classified as a Type 5 engine due to its structural and wildland firefighting capabilities, could be a valuable resource for structural protection on wildfires in New Mexico. With properly trained personnel and a vehicle of this type, substantial revenue for the Village could be generated if contracted with State Forestry as a resource and dispatched to fires throughout the state. There was discussion of pros and cons of pursuing this venture. The cons included the fact that Engine 314 may be gone for weeks at a time, and also that the Village has no trained personnel. The pros included the possibility of Village volunteers getting trained in wildland fire skills, and the fact that payment would be received for each 14-day assignment, $181/day for 14 days. No decision was made, but the Council asked Wallace to come back with more details.
G. Selection of Voting Delegate and Alternate for
NMML Annual Conference.
At the annual NMML Business Meeting on Thursday, September 2nd, a President, a President Elect, a Vice President, a Treasurer and three Directors-at-Large will be elected. Each municipality in good standing shall be entitled to one delegate vote. The governing body needs to select a voting delegate and alternate for the Annual Business Meeting.
MOTION: To nominate Vanessa Chisholm as the Delegate
and Neal King as the Alternate.
Motion: Councilor Wiard Second: Councilor Stagg Passed: 4-0.
XII.
MISCELLANEOUS
A. Letter to Taos Pueblo
Kelly suggested that
a letter be written to Taos Pueblo honoring the anniversary of the return of
Blue Lake. The Council members were all
in agreement.
XIII. CLOSED EXECUTIVE SESSION: Real Property Acquisition and Potential Litigation.
MOTION: To go into Executive Session to discuss Real
Property Acquisition and Potential Litigation.
Motion: Councilor Wiard Second: Councilor Wittman Passed: 4-0.
MOTION: To Return to Open Session.
Motion: Councilor Stagg Second: Councilor Wittman Passed: 4-0
No decisions or motions were made during closed executive session and only Real Property Acquisition and Potential Litigation were discussed.
XIII.
ANNOUNCEMENT OF THE DATE, TIME AND PLACE OF THE NEXT MEETING OF THE
VILLAGE COUNCIL.
The next meeting of the Village Council will be held on Tuesday, August
10, 2010, at 2:00 p.m., at the Edelweiss Lodge & Spa Club Room.
XIV. ADJOURNMENT
Motion: To adjourn the meeting.
Motion: Councilor Wiard Second:
Councilor Wittman
Passed: 4-0.
__________________________________ __________________________________
Neal King, Mayor Vanessa
Chisholm, Village Clerk