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VILLAGE
COUNCIL MEETING
MINUTES
EDELWEISS LODGE
AND SPA CLUB ROOM
TUESDAY, JANUARY 2, 2010 2:00 P.M.
I. CALL TO ORDER & NOTICE OF MEETING
Mayor King called the meeting to order at
II.
Mayor King, Councilors Bennett, Stagg, Wiard and
Wittman were present. Staff members present included Village Administrator Bruce
Kelly and Village Clerk/Treasurer Vanessa Chisholm.
III.
APPROVAL OF
THE AGENDA
MOTION: To approve the agenda as
submitted.
Motion: Councilor Wiard Second: Councilor Bennett Passed: 4-0
IV. APPROVAL
OF THE MINUTES OF THE DECEMBER 1, 2009 COUNCIL MEETING.
MOTION: To approve the minutes
from the December 1, 2009 Council Meeting.
Motion: Councilor Wittman Second: Councilor Stagg Passed: 4-0
V. FINANCIAL REPORTS
Vanessa Chisholm presented the financial reports and stated the Village
is being careful on expenditures. Gross
receipts and lodgers’ tax collections should be good for December’s holiday
weeks.
VI. COMMITTEE REPORTS
A. Planning and Zoning
Commission
Councilor Wittman reported that the P&Z Commission did not meet this month. The next meeting scheduled for Monday, February 1, 2010, at 1:00 p.m., at the Edelweiss Lodge and Spa Club Room.
B. Public Safety Committee
No report
C. Public
Works Committee
No report.
D.
Parks and
Recreation Committee
No report.
E. Lodger’s Tax Advisory Board
No report.
VII.
REGIONAL
Councilor Wiard reported on the IGC and Taos Regional Landfill Board meetings. She reminded the Council that Enchanted Circle Day at the Legislature will not be held this year. Small appreciation tokens will be given to the legislatures with a much smaller budget. She reported on other meetings in December that she attended. She talked about the 2010 Legislative Meetings and events happening in January and February. She will be attending the NM Association of Counties Midwinter Legislative Conference as President of the NMML. The Legislative Session convenes on January 19 and adjourns on February 18, 2010.
VIII. MAYOR’S
REPORT
Mayor King judged the Christmas decorations in the Village this year and said the Chamber and businesses should be complimented for their hard work. The decorations were beautiful. The Mayor thanked the Public Works Department for their hard work over the holidays and suggested that they be taken out to dinner to show our appreciation.
IX.
STAFF REPORTS
Administrator Kelly explained that the Snakedance water leak (prior to the holidays) lowered the temperature at the wastewater treatment plant and killed all the bugs that are in the sludge tanks. The Public Works crew spent 24 hours a day for a week monitoring the sewer plant. The plant was back in control the Sunday after Christmas. Village expenses have included $2,143.80 in overtime, $2,000 for the purchase of new ammonia bugs, $1,500 for the purchase of new nitrifying bacteria and $22,524.10 for sludge hauling for a total of $28,167.90. Kelly reported that the flow over the holidays was 140,000 to 150,000 gallons/day.
Councilor Stagg reported Roger Mariani, Snakedance Condominiums, had concerns about the Village’s notification to customers regarding the billing process after a leak. Kelly recommended that the Snakedance submit the water/sewer bill to their insurance company as part of the damages from the leak. Kelly will write a letter explaining the billing process.
Several developers have approached the Village about proposed developments, but paper work must be submitted before any action can be taken. Replacing the treatment plant and finishing the water tanks have to be the primary goals this spring/summer, especially if any new development is planned.
Discussion was held on the Village’s legislative appropriations status. There is a delay in receiving capital outlay money due to the contract being transferred from Department of Finance and Administration (DFA) to New Mexico Environment Department (NMED). Kelly will be meeting with the NMED General Council for approval in the contract transfer. If that is denied, he will go to the DFA, and then to the Governor. Discussion was held on the Townsite Act, financial planning for the property, and preliminary studies on designing a new plant.
X. OLD BUSINESS - None
XI.
A.
Introduction Ordinance 10-25: Amending Subdivision Ordinance 08-25
Kelly introduced the ordinance which includes
additions such as “cluster developments”.
After review and discussion, the P&Z Commission approved a
recommendation to submit the subdivision ordinance to the Village Council. A public hearing will be held at the February
2, 2010 Village Council Meeting.
B.
Consideration to approve Legislative Appropriation Grant
Agreement #SAP 09-3695-STB between the New Mexico Environment Department and
the Village of Taos Ski Valley for Water System Improvements
The Village previously had an agreement with the DFA
for this legislative appropriation. It
has since been transferred to the NMED.
The amount remaining is $125,686.41 and can be used to plan, design, and
construct water system improvements.
Kelly has suggested changes to the grant agreement due to the previous
agreement and will be meeting with NMED General Council about the changes.
MOTION: To approve Bruce Kelly to sign and submit the
grant agreement with changes as indicated.
Motion: Councilor Stagg Second: Councilor Wittman Passed: 4-0.
C.
Consideration to approve Legislative Appropriation
Grant Agreement #SAP 09-3696-STB between the New Mexico Environment Department
and the Village of Taos Ski Valley for Water System Improvements
The Village previously had an agreement with the DFA
for this legislative appropriation. It
has since been transferred to the NMED.
The amount remaining is $396,000.00 (the original amount was $400,000
with $4,000 being intercepted for Art in Public Places by the State of
NM.) The purpose of the agreement has
been expanded to plan, design, and construct water system improvements. Kelly has suggested changes to the grant
agreement.
MOTION: To approve Bruce Kelly to sign and submit
Grant Agreement #SAP 09-3696-STB with changes as indicated.
Motion: Councilor Stagg Second:
Councilor Wiard Passed:
4-0.
D.
Consideration
to Approve Resolution #10-183, a resolution concerning Governing Body Meetings
and Public Notice Required
Required annually by the State of New Mexico, this is
the Open Meetings Act that governs when and how meetings will be conducted.
MOTION: To approve Resolution #2010-183, a resolution
concerning Governing Body Meetings and Public Notice Required.
Motion: Councilor Stagg Second:
Councilor Bennett Passed:
4-0.
E.
Consideration to Approve Resolution #10-184,
a resolution naming an Election Precinct Board
A resolution is required by State of New Mexico
election code. The following people have
agreed to serve on the Election Board:
Barb Wiard, Jayne Kraybill, and Holly Burger. Susie Geilenfeldt has agreed to be the
alternate.
MOTION: To approve Resolution #2010-184, a resolution
concerning the appointment of Election Precinct Board Members.
Motion: Councilor Wittman Second: Councilor Stagg Passed: 4-0.
F. Discussion
Regarding Linda Holley, Wheeler Peak Condo #202, Disputed Water Bill
After lengthy discussion the following motion was
made.
MOTION: Policies and procedures are adequate and it
is not felt that it is necessary to make an exception in this case.
Motion: Councilor Stagg Second:
Councilor Wiard Passed:
4-0.
G. Discussion
Regarding Problems with Lodgers’ Tax
Kelly reported that many property owners that should
be paying Lodgers’ Tax are not. By state
law, properties that rent three or more rooms (not specifically bedrooms) are
required to collect and pay Lodgers’ Tax.
GRT on the rentals also applies.
If there is a continuous rental for 30 days or more, the rule does not
apply. Staff would like to get the word
out that people are required to pay Lodgers’ Tax. Discussion followed.
MOTION: To direct Staff to take the necessary action to
collect Lodgers’ Tax.
Motion: Councilor Stagg Second:
Councilor Wiard Passed:
4-0.
XII.
MISCELLANEOUS
None
XIII. ANNOUNCEMENT
OF THE DATE, TIME AND PLACE OF THE NEXT MEETING OF THE VILLAGE COUNCIL.
The next meeting of the Village Council will be held on Tuesday, February 2, 2010, at 2:00 p.m., at the Edelweiss Lodge and Spa Club Room.
XIV. ADJOURNMENT
Motion: To adjourn the meeting.
Motion: Councilor Bennett Second:
Councilor Stagg Passed: 4-0.
_____________________________________ ____________________________________
Neal King, Mayor Vanessa
Chisholm, Village Clerk