VILLAGE COUNCIL MEETING

MINUTES

EDELWEISS LODGE AND SPA CLUB ROOM

TAOS SKI VALLEY, NEW MEXICO

I.        CALL TO ORDER & NOTICE OF MEETING

Mayor King called the meeting to order at 2:05 p.m.  The notice of the meeting was properly posted.

 

II.       ROLL CALL

Mayor King, Councilors Bennett, Stagg, Wiard, and Wittman were present.  Staff members included Bruce Kelly, Vanessa Chisholm, Ray Keen, Dave Wallace and Don Schieber.

 

III.          APPROVAL OF THE AGENDA

Councilor Bennett added the “National Air Ambulance Membership Program” under Miscellaneous.

MOTION:  To approve the agenda as amended.

Motion:  Councilor Wittman                Second:   Councilor Wiard Passed:  4-0

 

IV.     MOTION:  APPROVAL OF THE MINUTES OF THE JULY 6, 2010 VILLAGE COUNCIL MEETING.

MOTION:  To approve the minutes from the July 6, 2010 Village Council Meeting.

Motion:  Councilor Wiard                   Second:   Councilor Wittman Passed:  4-0.

 

V.              FINANCIAL REPORTS

Vanessa Chisholm reported that the FY2011 budget was approved by the State of NM Department of Finance and Administration.  Chisholm stated the IRS Audit is complete.  At the exit conference the auditor reported that the Village did an excellent job with payroll.  There were 17 vendors who had not filled out W-9’s and did not receive 1099’s for 2008.  Staff has sent IRS form 4669 (Statement of Payment Received) and Form W-9 to the vendors.  The IRS will follow up with a report.  The Financial Reports were accepted into the minutes.

 

VI.             COMMITTEE REPORTS

A.        Planning and Zoning Commission

Councilor Wittman reported the P&Z Commission met on August 9, 2010 to discuss the Master Plan and the Comprehensive Plan.  Bruce Kelly, Administrator, would like to consolidate the two plans.  The Village Council will review changes to the document in about two months. 

 

B.        Public Safety Committee 

Councilor Bennett reported the Public Safety Committee met on August 9, 2010.  Discussion was held several Public Safety Issues in the Village; bears were discussed; hiker signs at trailheads, parking, etc.

 

C.        Public Works Committee

No report.

 

D.                Parks and Recreation Committee

No report. 

 

E.                 Lodger’s Tax Advisory Board

            No report.

 

F.                  Committee Appointments

As per Village Ordinance #97-15, the Planning and Zoning Commission shall consist of 7 members whose terms will be staggered upon appointment.

MOTION:  To authorize the Mayor to re-appoint the current members of the Planning & Zoning Commission.

Motion:  Councilor Wiard                   Second:   Councilor Bennett                 Passed:  4-0.

 

Councilor Bennett requested that the Mayor appoint Sheila Duffy to the Public Safety Committee with the approval of the Council.

MOTION:  To authorize the Mayor to appoint Sheila Duffy to the Public Safety Committee.

Motion:  Councilor Stagg                    Second:   Councilor Wittman               Passed:  4-0.

 

 

VII.                 REGIONAL AND STATE REPORTS

Councilor Wiard reported on the IGC and Taos Regional Landfill Board meetings. Wiard reported on the NMML Advanced Municipal Officials Leadership Institute and a meeting of the NMML Resolutions Committee.  She discussed the upcoming NMML Annual Conference with the opening reception to be hosted by the Village of Taos Ski Valley on Wednesday, September 1, 2010.

 

VIII.          MAYOR’S REPORT

Mayor King reported he and Councilor Bennett attended the NM EMS State Conference in Albuquerque held August 1 through the August 6, 2010.     

 

IX.                    STAFF REPORTS

Dave Wallace reported on the activities and status of the Fire Department, EMS Department, Law Enforcement and the Music Festival. 

 

Schieber and Keen reported on the progress of the base area water tank and the PRV’s.  Discussion was held on the culvert on Twining Road and other on going projects.

 

Kelly reported on events in July and the issues with the base area water tank installation.  Kelly discussed the Rio Hondo Condos water line, the Taos Regional Water plan committee meeting and his trip to Durango to see how they handle water, sewer, planning, etc. 

  

   X.           OLD BUSINESS

A.        Proposed Amendment to Village Administrator’s Contract

Kelly proposed that his contract be changed.  It was suggested that paragraph 4 of the Professional Services Contract between the Village of Taos Ski Valley and Bruce A. Kelly be amended so that the second sentence reads, “In recognition of the 15 years that Bruce A. Kelly has worked for and represented the Village, he shall accrue annual and sick leave at the rate afforded a 15 year employee according to the Village’s Personnel Ordinance.”
MOTION:  To approve the amendment to the Village Administrator’s Contract.

Motion:  Councilor Stagg                                Second:   Councilor Bennett                 Passed:  4-0.

 

  XI.        NEW BUSINESS

A.                 Consideration to Pass Resolution 2011-193 a resolution requesting a permanent Budget Adjustment for FY2011.

Chisholm presented Resolution 2011-193 requesting a permanent budget adjustment for FY2011 expenditures in the Lodgers’ Tax Fund.  Lodgers’ Tax Advisory Board chairman, Roger Mariani, explained the need for expenditures not reported in May when the Council had made their final budget approval.   Transportation expenses in the amount of $8,884.18 are needed for the Florida Ski Council.  Discussion was also held on the materials and supplies requested by the Parks & Recreation Committee and paid for with Lodgers’ Tax funds.  The following items were approved by the Council for the Parks & Recreation Committee request:  The JR Memorial Trail improvements, volleyball & horseshoes, landscape flowers, BearSaver recycle containers, and the box hockey game.  The dog waste stations and outdoor movies were not approved.  This changed the second figure in the permanent budget adjustment from $7500.00 to $5900.00

MOTION:  To approve the amended Resolution 2011-193 a resolution requesting a permanent Budget Adjustment for FY2011.

Motion:  Councilor Stagg                    Second:   Councilor Wiard                   Passed:  4-0.

 

XII.           MISCELLANEOUS

A.      National Air Ambulance Membership Program

Councilor Bennett introduced a program she found out about at the EMS Conference in Albuquerque.  It is a program sponsored by PHI CARES.  It is a membership for a yearly fee of $40 per household, group membership, for any medical transport by PHI Air Medical Helicopter.  Bennett explained with this plan you will never have any out-of-pocket expenses for medically necessary transports.  You are covered in the event of a 911 response as well as medical facility to medical facility transfer requests.  Again, it is $40/year and covers all members of a single-family household with up to three non-family members.  Councilor Bennett is waiting for more information from PHI CARES with regards to applications and brochures and instructions on exactly how to go about doing this. 

 

XIII.    ANNOUNCEMENT OF THE DATE, TIME AND PLACE OF THE NEXT MEETING OF THE VILLAGE COUNCIL.

The next meeting of the Village Council will be held on Tuesday, September 7, 2010, at 2:00 p.m., at the Edelweiss Lodge and Spa Club Room.

XIV.    ADJOURNMENT

Motion:  To adjourn the meeting.

Motion:   Councilor Wiard                  Second:   Councilor Stagg                    Passed:  4-0.

 

_____________________________________         ____________________________________

Neal King, Mayor                                            Vanessa Chisholm, Village Clerk